Show-Me Arts Summit

1. Fine Arts Educators/Sponsors - Complete the Online Registration Form for your group (this includes uploading a list of student names and grade levels, template is included in the form). 
   
   
   

2. MAAE Staff will prepare a single invoice reflecting a charge of $35 for each participant and send that invoice via email to each sponsor for payment.
   
   

3. Fine Arts Educators/Sponsors - Payment for all members of your group can be paid using the provided invoice you receive after registration. Payment can be received using a bank card, check, purchase order, or paypal link on invoice.
   
   Cost: $35 per person: students and sponsors
   Payment deadline:   March 1, 2027 

Bankcard payment:  Use paypal link on Invoice

If paying by check or purchase order make payable to MAAE and mail to:
        Missouri Alliance for Arts Education
Attn: Cynthia Williams Phelps
648 S. Garden Way
Republic, MO 65738 

4. Book your hotel stay
   (MAAE will no longer handle your hotel reservations - this is optional, and done individually by each school directly with the hotel). 

  Suggested hotels:

Courtyard by Marriott, Doubletree by Hilton, Holiday Inn, Capitol Plaza

5. Sponsors arrange for their students to meet their legislators to coincide with the other Fine Arts celebrations at the State Capitol.

Use this Legislator lookup link to find your state senator and representative. Then navigate to their individual pages to get contact information to arrange a meeting. 

• Schedule 1-2 weeks in advance if possible

• Dress: Business or Business Casual

• Show up 5 minutes early

• Developing a positive relationship with staffers can support your goals - Staffers not only perform secretarial duties, but they also serve as scheduler, policy advisor, chief of staff.

• Leave behind a clear concise position paper with your contact info.

• Be brief

• State the following

  • your name

  • who you’re representing

  • if you’re a constituent

  • why you’re calling and

  • what response you would like: (return call, email, support for a bill.)

• If there is background info, are talking points - send them via email and refer to that email in the voicemail.

• Thank them for their time.

• Don’t call back repeatedly, or leave an angry voicemail.

• Be brief

• Include an attachment with no more than 1-2 pages to back up your case.

• If a large group is sending the same email, take a moment to add a personal touch.

• Copy staff on emails.